Planning a Hawaii Wedding: Guide to Plan a Hawaii Destination Wedding + Budget Calculator (2024)

Are you planning a Hawaii wedding? It’s no wonder—Hawaii is one of the most stunning places to get married. Each year, over 20,000 couples tie the knot in the Aloha State.

With its breathtaking landscapes and aloha spirit, the State of Hawaii offers a variety of beautiful settings from lush garden backdrops to pristine beachfronts.

Whether you’re dreaming of a serene Hawaii beach wedding or an elegant reception in one of the many luxurious Hawaii wedding venues, the planning process can seem overwhelming. But don’t worry, you’re not alone in this journey!

This complete guide to planning your destination wedding in Hawaii will walk you through every aspect, from selecting the ideal island to navigating the legalities of a Hawaii marriage.

We’ve covered the average cost of a wedding here, picked out the best Hawaii destination wedding packages, and gathered tips from the best wedding vendors in the archipelago to ensure that your big day is as perfect as you’ve imagined.

From the initial steps of planning your wedding in Hawaii to the final moments of your wedding day, we’re here to provide all the details you need to know to plan a spectacular Hawaiian ceremony.

Let’s start planning your dream day in paradise!

This planning a wedding in Hawaii post is written by Ali Murphy, an expert in Hawaii travel and mom of three.

Choosing Your Ideal Hawaiian Island

Hawaii has many islands to choose from for your dream wedding. Each island offers its own charm and beauty, so pick the one that fits your style best.

Oahu

Oahu, “The Gathering Place,” offers a perfect mix for your dream wedding. It’s home to Honolulu, Hawaii’s biggest and only city, and boasts an easy-to-use airport and highway system. You’ll find famous spots like Waikiki Beach and lots of wedding venues to choose from.

The island has all the pros you need for your big day. You can find great reception spots, photographers, bridal shops, DJs, florists, planners, and more right on Oahu.

Oahu gives you the best of both worlds. You get city life and beach vibes all in one place. It’s a top pick for couples who want options. You can have a fancy hotel wedding or a laid-back beach ceremony.

The island’s beauty and handy services make planning your wedding a breeze. With so much to offer, Oahu stands out as a prime spot to say “I do.”

Maui

Maui, the “Valley Isle,” offers a mix of fun and beauty for your dream wedding. You’ll find great beaches, tasty food, and romantic spots here. It’s the second-largest island in Hawaii, close to Lanai and Molokai.

Your wedding photos will shine on Maui’s beaches or at Haleakala. The island is known for its yummy food too. You can enjoy outdoor fun, fine dining, and cozy hotels. Maui has it all for a perfect island wedding.

Kauai

Kauai, the “Garden Isle,” offers a dream spot for your Hawaii wedding. This small island packs a big punch with lush landscapes and stunning beaches. You’ll find plenty of outdoor fun here, from kayaking to exploring caves.

The island’s beautiful coastlines make perfect backdrops for beach weddings.

Kauai’s local vendors can help make your big day special. You’ll find great choices for reception spots, photos, dresses, music, flowers, and more. The island’s natural beauty and friendly spirit will add magic to your wedding.

With so much to offer, Kauai could be the ideal place to say “I do.”

Big Island

The Big Island offers a unique mix of natural wonders for your wedding. You can say “I do” near active volcanoes or on black sand beaches. The island’s diverse landscapes range from lush rainforests to stark lava fields.

You’ll find many spots for stunning wedding photos, like waterfalls and colorful gardens. Don’t miss the chance to see the island’s famous Mauna Kea sunset as part of your big day.

Legal Essentials to Get Married in Hawaii

Getting hitched in Hawaii needs some legal steps. You’ll need to know about marriage licenses and venue permits. Read on to learn more about the rules for your big day.

Marriage License Guidelines

Getting married in Hawaii requires some paperwork. Here’s what you need to know about marriage licenses:

• You must apply in person with your partner
• Bring proof of age – birth certificate if under 18, driver’s license if 19+
• Pay $65 fee for the license and processing
• License is good for 30 days after issue
• No blood tests or waiting periods needed
• Same-day marriage is allowed after getting the license
• You can apply on any island, regardless of wedding location
• Online application saves time at the office
• Bring your printed application to speed things up
• Non-US citizens need a valid passport
• Divorced people must show proof of divorce
• You don’t need to be a Hawaii resident to marry in Hawaii

Venue Permits Overview

Beach weddings in Hawaii need special permits. You must get one if you plan to marry on a non-park beach. These permits have rules. You can only use the beach for two hours. If you have more than 25 guests, you might need extra permits.

Don’t worry, though! A Hawaii wedding planner can help you get the right papers.

Permits keep beaches safe and clean for everyone. They make sure your big day follows local laws. Getting a permit is easy with the right help. Your planner knows the steps and can guide you.

They’ll handle the details so you can focus on your special day.

Selecting the Perfect Date and Venue for Your Hawaii Wedding

Best Seasons for Hawaiian Weddings

Hawaii offers stunning wedding seasons all year round. You can plan your dream wedding in any month, but some times are better than others.

Spring (March to May):

• Mild weather with less rain
• Fewer crowds and lower prices
• Perfect for beach weddings
• Lush greenery and blooming flowers

Summer (June to August):

• Warm and dry weather
• Long, sunny days
• Ideal for outdoor events
• Peak season with higher costs

Fall (September to November):

• Pleasant temps and low rainfall
• Less busy than summer
• Great deals on venues and vendors
• Beautiful sunsets for photos

Winter (December to February):

• Cooler temps and more rain
• Whale watching season
• Lower prices on most islands
• Festive holiday atmosphere

Best months overall:

• May and June
• September to November
• Dry weather and smaller crowds
• Good mix of value and nice conditions

Factors to think about:

• Rain patterns vary by island
• Trade winds can affect beach events
• Hurricane season is June to November
• School breaks can impact prices

Top Wedding Venues

Hawaii offers many stunning spots for your big day. Here’s a list of top wedding venues to consider:

• Beach Bliss: Oahu’s shores offer a perfect sandy backdrop for your vows.
• Garden Paradise: Maui’s Haiku Mill blends history with lush gardens, ideal for a dreamy wedding.
• Resort Luxury: Oahu and Maui’s luxury hotels provide ballrooms and private beaches.
• Rustic Charm: Barns and estates offer a cozy, homey vibe amidst island beauty.
• City Chic: Waikiki offers modern venues with city views and easy access.
• Mountain Magic: The Big Island features venues with stunning volcano views.
• Waterfall Wonder: Kauai’s lush landscapes provide enchanting waterfall settings.
• Historic Elegance: Pearl Harbor venues blend romance with historical significance.
• Sunset Perfection: North Shore spots are ideal for golden hour weddings.
• Cultural Connection: Venues with traditional Hawaiian elements add local charm to your ceremony.

Dates to Avoid for Your Hawaii Wedding

Planning your dream Hawaii wedding takes care and thought. Some dates are best to avoid for a smooth, happy event.

• Busy holidays: Skip major U.S. holidays like Christmas and New Year’s.
• Japan’s Golden Week: This falls in late April to early May. Many Japanese tourists visit then, filling hotels and beaches.
• Merrie Monarch Festival: This weeklong hula event starts on Easter Sunday each year. It draws lots of people to Hilo.
• Ironman World Championship: Held in October, this race brings many athletes and fans to the Big Island.
• Big wave surfing season: From December to February, top surfers flock to the North Shore to catch huge waves. This can make some beaches busy.
• Hurricane season: June to November is hurricane season in Hawaii. While rare, storms can disrupt travel plans.
• Rainy season: November to March sees more rain. This might affect outdoor wedding plans.

Planning Your Wedding Budget

Money matters for your big day. Let’s talk about how to plan your wedding budget in Hawaii.

Estimated Costs for Different Wedding Styles

Planning a Hawaii wedding involves understanding the costs for different styles. Here’s a breakdown of estimated expenses for various wedding types in the Aloha State:

Keep in mind, these figures are estimates. Your actual costs may vary based on your choices and needs.

The average Hawaii wedding runs about $30,000, close to the U.S. average of $33,900.

Some resorts offer set packages, like the ‘Ouli package at Mauna Kea Beach Hotel for $12,500, plus $8,500 for food and drinks. Your dream Hawaii wedding can fit many budgets with careful planning.

Budget Management Tips

Planning a Hawaii wedding can be costly. Here are some tips to help you manage your budget:

• Set a budget: Determine your spending limit.
• Prioritize: Focus on what matters most.
• Off-season savings: Book in the low season.
• Limit guests: Fewer guests mean lower costs.
• DIY decor: Create your own favors to save.
• Use local flowers: Beautiful and cost-effective.
• Skip fancy rentals: Utilize Hawaii’s natural beauty.
• Hire a local planner: They help stay on budget.
• Look for package deals: Save with all-in-one packages.
• Simplify the cake: Small display, sheet cake for guests.
• Opt for brunch: Daytime weddings can be cheaper.
• Use e-invites: Save on printing costs.
• Borrow items: Use what friends or family have.
• Limit the bar: Offer just beer and wine.
• Choose simple food: Local dishes are tasty and affordable.

Vendor Selection and Coordination

Picking the right vendors can make or break your big day. Local pros know the ins and outs of Hawaii weddings and can help you create a dream event.

Find the Best Local Vendors

Local vendors can make your Hawaii wedding special. Here’s how to find the best ones:

• Start early: Look for vendors at least 6-9 months before your wedding date.
• Ask your planner: Wedding planners often know great local vendors.
• Meet in person: Talk to vendors face-to-face or via video call.
• Get quotes: Compare prices from different vendors.
• Ask about permits: Make sure vendors have proper licenses.
• Get contracts: Always have written agreements with vendors.
• Plan for weather: Ask how vendors handle rain or wind.
• Consider travel costs: Some vendors may charge extra for neighboring islands.

Benefits of Hiring a Wedding Planner

Hiring a wedding planner for your Hawaii wedding can save you time and stress. These pros know the ins and outs of local rules and can help you get the right permits. They have links to top vendors and can often score you better deals.

Plus, they’ll handle all the small details so you can relax and enjoy your big day.

A good planner will help you create the perfect wedding style that fits Hawaii’s laid-back vibe. They can guide you on what works best for a beach or resort setting. With their help, you’ll avoid common mistakes and have a smooth, fun event.

Your planner will be your go-to person for any issues that pop up, letting you focus on the joy of getting married in paradise.

Enhancing Guest Experience

Your guests will love their Hawaii trip even more with some extra touches. Give them welcome bags and fun things to do while they’re there. These small acts will make their stay special and unforgettable.

Creating Welcome Bags and Suggested Activities

Welcome bags make guests feel special at your Hawaii wedding. These bags can also help them enjoy their stay. Here’s what to include:

• Local treats: Add chocolate-covered macadamia nuts or Kona coffee beans.
• Activity guide: List fun things to do on the island.
• Beach essentials: Pack small towels, sunscreen, water bottles, and sunglasses.
• Disposable cameras: Let guests capture their own memories.
• Local guide book: Help guests learn about Hawaiian culture and history.
• Reusable bag: Give an eco-friendly tote for shopping and beach trips.

Tips for Accommodation and Travel

Planning your Hawaii stay and travel can be fun and easy. Here are some tips to help you out:

• Book early: Get your flights and hotel rooms as soon as you pick your wedding date. This helps you save money and get the best choices.
• Group deals: Ask hotels about discounts for booking many rooms at once. This can save money for you and your guests.
• Hotel wedding perks: If you’re getting married at a hotel, check if they offer special deals on rooms. Some may give free nights or upgrades.
• Island transport: Smaller islands may have fewer ways to get around. Look into taxis and shuttles before you go.
• Flight times: Pick flights that land during the day. This makes it easier to check in and start your trip.
• Pack smart: Bring light, comfy clothes. Don’t forget sunscreen, a hat, and good walking shoes.
• Local sim card: Get a local phone sim for easy calls and internet use during your stay.
• Rental cars: Book a car early if you plan to drive. This gives you more freedom to explore.
• Island hopping: If you want to see more than one island, plan your inter-island flights ahead of time.
• Beach gear: Many hotels offer free beach chairs and towels. Ask about this to save space in your bags.

Wedding Day Itinerary and Events

Your wedding day plan sets the tone for your big day. A well-crafted schedule keeps things smooth and lets you enjoy every moment.

Details of Ceremony and Reception

Your wedding day in Hawaii will be magical. Here’s a guide to help you plan your ceremony and reception:

Ceremony setup

• Choose a beach, garden, or chapel spot
• Rent chairs and an arch or altar
• Add local flowers like plumeria or orchids
• Play soft Hawaiian music as guests arrive

Ceremony flow:

• Walk down the aisle to ukulele or guitar
• Exchange vows with ocean views
• Include a lei exchange or sand ceremony
• Sign your marriage license with two witnesses

Reception venue:

• Pick an outdoor lanai or indoor ballroom
• Decorate with tiki torches and tropical plants
• Set up a bar with island cocktails
• Create a dance floor for hula lessons

Food and drinks:

• Serve a mix of Hawaiian and mainland dishes
• Offer a pig roast or seafood buffet
• Include poi, poke, and fresh fruit
• Serve mai tais and Blue Hawaiis

Entertainment:

• Hire local musicians for dinner music
• Book a fire knife dancer show
• Set up lawn games like coconut bowling
• End the night with fireworks on the beach

Guest favors:

• Give out mini bottles of coconut rum
• Offer flower leis or shell necklaces
• Hand out custom sunglasses or fans
• Provide reef-safe sunscreen samples

Planning Rehearsal Dinner and Post-Wedding Activities

Planning extras for your Hawaii wedding can be fun. Let’s look at some ideas for your rehearsal dinner and after-wedding events.

Rehearsal Dinner Ideas:

• Beach BBQ: Host a laid-back cookout on the sand
• Luau: Enjoy a traditional Hawaiian feast with hula dancing
• Sunset Cruise: Take guests on a boat ride with drinks and snacks
• Restaurant Buyout: Book a local eatery for a private party

Welcome Dinner Benefits:

• Meet guests before the big day
• Give out-of-town visitors a chance to mingle
• Share wedding details and schedules
• Thank everyone for coming to Hawaii

Post-Wedding Brunch:

• Plan a casual meal the day after
• Serve local foods like fresh fruit and pastries
• Pick a spot with a nice view for photos
• Use this time to open gifts if you want

Group Activities:

• Arrange a snorkel trip to see sea turtles
• Book a group surf lesson for beginners
• Plan a hike to a pretty waterfall
• Set up a golf outing for sports fans

Farewell Event:

• Host a beach bonfire with s’mores
• Organize a group picnic in a park
• Plan a casual cocktail hour at your hotel
• Arrange a group photo shoot as a final memory

Tips for Success:

• Book events early to get the best spots
• Ask about group rates for activities
• Provide transport info for all events
• Keep some free time in the schedule for rest

Hawaiian Wedding Traditions

Hawaiian weddings blend old and new customs. You can add local touches to make your day special. Many couples use flower leis in their ceremony. These garlands show love and respect.

Popular flowers include orchids, pikake, and plumeria.

Another fun tradition is serving Hawaiian foods at the reception. Kalua pig is a crowd favorite. It’s cooked in an underground oven called an imu. You might also see poi, a taro root dish, on the menu.

These foods give guests a taste of island culture. Adding these elements can make your wedding truly Hawaiian.

Planning a Hawaii Wedding Wrap-Up

Planning a Hawaii wedding can seem like a big task, but with the right information and a little help, it can be a breeze.

From choosing your perfect island like Oahu or Maui to understanding all about wedding permits and costs, this guide has covered everything you need to know to start planning your dream wedding in paradise.

With stunning venues and customizable packages, each part of Hawaii offers something special for your big day.

Now that you know the basics, why not reach out to a wedding planner in Hawaii and take the next step? They can provide more personalized advice and help make your wedding dreams come true.

If you’re curious about more wedding planning tips or Hawaiian traditions, check out our other posts on the perfect Hawaiian elopement or how to pick the best wedding photographer.

What do you think makes a Hawaiian wedding so unique? Is it the beautiful beaches, the lush landscapes, or the aloha spirit?

As you plan your Hawaii wedding, remember that every choice you make adds up to create a day that reflects your love and dreams. Hawaii is known for its beauty and warmth, making it a perfect place to say “I do.”

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